Capture as-built evidence per device, in the same format every time, so the documentation package never depends on which technician wrote it.

Performed by

Lead Technician

Used in processes

• Installation Documentation & Sign-Off

Governing standards

• Documentation Standard
• Installation Documentation Standard

Procedure

1. 1For each installed device, log its serial number or identifier.
2. 2Photograph each device in its final installed state.
3. 3Record wiring or configuration notes for anything not visible in a photo.
4. 4Verify every change from original scope references an approved Change Order.
5. 5Assemble the package and name files per the File Naming Standard.
6. 6Sign off.

Decision / troubleshooting points

• Does any device lack complete evidence? → Return to the specific device, not a full re-walk of the site.

Required evidence

• Device identifier per unit
• Photo per unit
• Wiring/configuration notes where applicable
• Change Order references where applicable

Completion criteria

Every installed device has a logged identifier and photo, and the Lead Technician has signed off.

Escalation

When: A change was made in the field with no linked Change Order.

Involve: Project Manager

Future system assistance

• Require a photo before a device can be marked documented.
• Auto-check filenames against the File Naming Standard.
• Block sign-off until every device has evidence.