Standards
Estimate Standard
Keep every estimate traceable — the same pricing structure and margin logic, with assumptions recorded — so a priced estimate can be audited or revisited later without guessing what was assumed.
Requirements
Each requirement must eventually be verifiable — not policy prose.
Every estimate must record its assumptions, quantities, labor, and materials as separate fields, not a single lump figure.
Subcontractor cost, contingency, and margin must be recorded as distinct line items, not folded into a single number.
Every estimate must state its exclusions and its validity period.
An estimate below the margin floor requires Sales Director approval before it can be sent.
- Future system rule
An estimate below the margin floor requires Sales Director approval before it can be sent.
Compliance measurement
Estimates sent below the margin floor without a recorded exception ÷ total estimates sent — should approach zero.
Required data
- Margin floor threshold
- Estimate margin
- Exception recorded flag
Exceptions
- Approver
- Sales Director
- Reason required
- A recorded business justification for pricing below the margin floor.
- Evidence required
- The Sales Director's approval decision and date, linked to the specific estimate.