IETEL OS
Finance / Accounting
Overview
Owns invoicing, payment tracking, and books.
Outcomes owned
- Milestone invoices issued accurately and on time at each contractual trigger.
- Payment status is always known — paid, invoiced, or not yet issued.
- Books stay current and reconcilable.
Responsibilities
- Issues invoices at each milestone — deposit, progress, final.
- Records and tracks payments received.
- Maintains financial records and bookkeeping.
- Flags overdue receivables for follow-up.
Cadence
Weekly
- Reviews outstanding invoices and payment status.
Monthly
- Reconciles the books.
- Reviews AR aging.
As-needed
- Issues milestone invoices as projects hit trigger stages.
- Records payments.
Authority
Authority belongs to the seat (Position), not the function — shown here for whoever currently holds this role.
Finance / Accounting
- Invoice issuance
- Payment recording
General Manager / Executive
Handoffs
Needs from upstream
- Stage completion triggering a milestone invoice — Contract, Installation, Customer Acceptance.
- Payment receipts.
Delivers downstream
- Issued invoices.
- Payment records.
- Financial reports for the General Manager.
KPIs
Only meaningful once the underlying data is captured — see the Phase 1.5 status report for which of these are measurable today.
Invoices issued within the target window of the trigger stage completing.
- Trigger stage completion date
- Invoice issued date
- Target window threshold
Days sales outstanding (AR aging).
- Invoice date
- Due date
- Outstanding balance
- Payment date
Percent of milestone invoices paid on time.
- Invoice due date
- Payment date
Tools / systems
- Invoicing and bookkeeping system
- Payment tracker
Future dashboard needs
- AR aging by project.
- Milestone invoices due but not yet issued.
- Payment status per active project.